Manager Finance & Administration (m/f/d)

(m/w/d)
>5years
Stuttgart
Fev/2025

As Manager of Finance & Administration, you will take on a broad range of financial and administrative responsibilities, working closely with the shareholders to ensure efficient management of financial processes and corporate administration. Your role will be pivotal in handling budgeting, controlling, accounting, and legal topics while also leading the Office and Facility Management team. With a structured, solution-oriented mindset and strong analytical skills, you will drive financial success and operational excellence, all while fostering a trust-based, resilient work environment.

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Tasks
Expertise
Offer
  • Serve as the first point of contact for all Finance & Administration topics for shareholders and employees
  • Oversee project finance and legal aspects in collaboration with the Head of Project Management and project leads
  • Manage the entire budgeting process, including ongoing forecasting
  • Conduct financial controlling, including analysis of special financial topics
  • Handle accounting, annual financial statements, and tax matters in collaboration with our tax advisors
  • Manage banking operations, including account management and cash flow optimization
  • Oversee licensing agreements with clients and shareholders
  • Control and manage all company expenses
  • Address shareholder-related financial matters such as withdrawals and tax implications
  • Support office management in handling complex administrative tasks
  • Lead and mentor the Office Manager and Facility Manager
  • Collaborate closely with the HR Manager on finance-related HR topics
  • Supervise Finance & Legal operations at our Shanghai office
  • Act as the Information Security Officer
  • Manage company insurance, mobile contracts, and related administrative services

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    • 5+ years of professional experience in finance, controlling, and ideally project management in a commercial setting
    • Bachelor’s or Master’s degree in Business Administration, Economics, or a related field
    • Strong knowledge of financial accounting, controlling, and commercial processes
    • Proficiency in MS Office
    • Good verbal and written communication skills in English
    • Strong analytical thinking and problem-solving skills
    • Quick comprehension and high self-motivation
    • Reliable, structured, and solution-oriented
    • Proficient use of IT tools and a tech-savvy approach
    • Clear and concise communication skills
    • Team player with a high level of integrity and trustworthiness
    • Ability to address critical issues transparently and persistently follow up on challenging topics
    • Balanced approach to business interests and employee needs
    • Empathetic handling of diverse personalities in a creative work environment
    • High resilience and stress tolerance
    • Self-reflective and open to continuous learning and feedback
  • Fun and passionate team that places high importance not only on professional skills, but also on great personalities
  • Onboarding program which will prepare you well for your new role and introduction to your new team
  • Flexible office, home-office policy and work-times .
  • Benefits to support a healthy lifestyle, e.g. fitness allowance, home office support
  • Opportunity to receive on- and off-the-job training, as well as travel to events, trade-shows, conferences, and exhibitions
  • Opportunity to work on a diverse range of projects with designers, researchers, strategists, technologists and model-makers
  • Regular team-events, both planned and spontaneous: from team-lunches, annual field-trips and X-mas parties, to ad-hoc Karaoke, or the Cannstatter Volksfestes

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RISE WITH 
US!

Phone +49 173 729 46 25
dkn@phoenixdesign.com
Denise Knoll
HR Manager

RISE WITH 
US!

Phone +86 150 212 939 02
lli@phoenixdesign.com
Libin Li
Shanghai Studio Manager